We offer management of the full purchasing process in co-operation with the purchasing department as well as individual sub-steps of the process. One such sub-step could be an Operational BIM Survey, collecting all necessary as build data for a correct tender specification.
A clearly defined mandate is vital for a successful procurement process. The mandate is communicated throughout the business with a request for support of the process. It sets the goals and the desired outcome as a performance measurement.
The best choice of the tender strategy is determined in the packaging of the service components up for tendering. The best packaging will be adapted to the current market situation and the management capacities and capabilities in the client organisation.
The contract type and chosen control model determine the practicability for both the client organisation and the service provider. They have to fit the purpose of the tender as well as the expectation for the expected perfromance.
A complete description of assets to be managed and services to be provided will yield the best tender returns. To avoid risk surcharges from the bidders we ensure the highes possible level of accuracy. As a framework we use Standard Service Description provided by GEFMA, one of the leading Facility Management organisations in Germany. We are a member.
Aspects of the EU-Taxonomy will have to be integrated in the service descriptions and reporting requirements.
The transparancy requirements of the client's ESG policy will determine the exact roadmap.
In the awarding process, the most suitable service provider is proposed for selection. We can act as an external purchasing department or provide technical support for the purchasing department. We support the preparation of the contract documents.
The tender process is very much like it is decribed in the Property Management section → Tender Process
Through the support of the set-up of the services we ensure a smooth start. This is especially critical for new or refurbished buildings going into their first operation. Here we will provide the interface between the FM-Service provider and the planning and construction teams. Based on our experience, there is still much information outstanding or incomplete at the start of operations.